Ministry Profiling to Find the Best Fit

Staffing to Match the Right Person to the Right Task

In doing a ministry assessment you will determine what ministries need to be happening in order for you to accomplish God's purposes and design for your church or ministry organization. The next step is to

determine the people resources
needed for these ministries.

To effectively accomplish the tasks or positions within these ministries, people should have the right gifts, heart passions, and personality. Their experience and walk with God would also be factors to consider.

While each ministry leader can be responsible for his/her own staffing needs, a central staff coordinator greatly facilitates the process. This person would have an awareness of the big picture to help prevent people from being overused or misused. This person would be responsible for matching the right person to the right task. That is done through ministry profiling.

Whether you are that central staff coordinator or a leader of a specific area, the steps for ministry profiling are basically the same.

  1. Make sure you, as the staff coordinator or ministry leader, have a good understanding of ministry profiling.   
  2. Develop a profile of the type of person who would be best suited for each ministry position or task needed to accomplish each area of ministry. You will need at least a basic job description for each ministry in order to know the tasks involved in each position. The question you are asking is what kind of person would best fit this job description.
    • What spiritual gift(s) should this person have? --
      Various kinds of ministries - This list is somewhat general but could help you determine what gifts may be used in different ministries.
      Definitions of the various spiritual gifts - This could also help you determine what gifts are needed in the different ministries.
    • Is it important for this person to have a heart for a particular age group, gender, social status, need, issue, or type of ministry? -- If a person's heart isn't drawn toward the people or issues involved in a particular ministry, then they may not be as motivated as you would wish.
    • Are there personality traits that would either help or hinder a person in this ministry? -- The ministry may do best with someone who is more people-oriented versus task-oriented or vice versa. Someone may be needed who is good at being an upfront person or someone who is content to be behind-the scenes may be best. Perhaps the task calls for someone good with details or it may need someone who is more global-minded.
    • Should the person have experience in a certain task? -- Certain positions may be best served with someone who already has the training or past experience. In many cases, however, you can provide training as they serve.
    • Should there be a certain maturity level in someone's walk with God for this particular ministry? -- For example, 1 Timothy 3:6 says an overseer should "not be a new convert."
     
  3. Develop ministry profiles for each person in the church or at least for the people you want to consider for a certain ministry position. The profile will assess a person's spiritual gifts, heart passions, personality temperament, experience, and walk with God. The profile can then be used in the recruitment stage of staffing to determine if the person is a good fit for a specific area. Design a plan on how you will administer the spiritual gifts tests and other inventories needed to develop a person's ministry profile.
    • You can teach on it and develop the profiles as part of the classroom experience. -- Everybody Has a Part Spiritual Gifts Curriculum.
    • You can administer a spiritual gifts test to help you identify people's gifting. Spiritual Gifts Tests Resource helps you do that. (Please note: The MAX Pak includes the curriculum, tests resource, and book.)
    • You can make the development of a person's ministry profile part of a newcomers or membership class.
    • You can provide one-on-one counsel during which time you either develop a person's ministry profile or discuss it with them.
     
  4. Maintain records of the results of your assessment for each person. Include in those records vital statistics for contacting purposes, gender, and age. Also include the person's spiritual gifts, passions, and experience (what he/she has done in the past, what he/she is currently doing, what he/she is willing to do). Keep records in a way that is easiest for you to keep track and to retrieve information when needed.
    • Consider developing a computer database. This method will give you good retrieval as you can develop filters to pull up people who fit the criteria needed for a task.
    • You could also keep a notebook, rotary file, or notecard system. You would have to manually sift through these records to locate people best suited for a task.

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