Before planning a ministry fair, or deciding to have one, first determine your goals. What are you hoping to accomplish by having a ministry fair? Good reasons do exist for having a ministry fair.
Once you know what you hope to accomplish, then make sure your planning works toward those goals. Always keep the goals in view.
Possible Goals for Having a Ministry Fair
Here are some example goals and the implications of those goals:
1) To get people excited about serving
- Then you better use it to celebrate and show how much you value the various servants in your church already serving. (special recognition, certificates, appreciation gifts, etc.)
- Then you better use it to communicate and show how much you value the different ministries in your church.
- Then you better use it to challenge and show how much you value the prospects’ contribution.
(Notice the word “value” in each of the above statements. If you want people to be excited, they need to see the value you place on it and they also need to value it. You can use a ministry fair to do this.)
2) To showcase the various ministries in the church and ways people can serve within the ministries
- Then you need to collect information about the ministries and determine how to effectively display information about them.
- Then you need to know what ministry needs exist in the various ministries and figure out how to connect the right people to the needs.
3) To make connections between prospects and ministry leaders
- Then ministry leaders all should be planners. Involve them from the beginning so they take ownership.
- Then ministry leaders all should be present. Secure their commitment early on, giving them a date to put on their calendars well in advance.
- Then ministry leaders all should be participants. Assign specific responsibilities or tasks to them so they know how to go about making connections.
- Then ministry leaders all should be pursuers. Expect them to follow-up with those interested in learning more or becoming part of their team.
4) To enhance the recruitment process for filling ministry needs
- Then you need to provide clear “next steps” for people. (sheets or cards to fill out about their interest to visit the ministry, get some hands-on in it before making a decision, learn more through a sit down consultation, etc.)
- Then you need to plan follow-up. Don’t expect people attending to follow through. You must take the first step in following up.
Of course, ministry fairs aren’t the only way to get people excited about serving, showcase the ministries in your church, make connections, and help with recruiting. But, they are one way. And, ministry fairs in and of themselves won’t fully accomplish these objectives. But, they can be a complimentary means to a church culture regularly aiming toward these objectives.
How well ministry fairs work for you will likely be determined by how well you plan them … the next post.